The City Clerk/Treasurer is an elected official whose primary responsibilities and duties are prescribed by various legislative acts of the General Assembly as well as the City Council.
The City Clerk Division is a great source of information for both the general public and city staff. We are often the distribution center for information pertaining to current issues, events, and meetings. This office is the custodian of City records and maintains the city’s archives. Records in this office date back to the late 1800’s.
Some of the primary duties of the City Clerk Division are:
Directly supervise the development and implementation of record retention policies and procedures in accordance with State law.
Attend all regular and special City Council meetings, preparation of the City Council agendas, recording the meetings, transcribe and prepare the minutes for the official minute record book.
Maintain the City Code of Ordinances.
Maintain a current listing of the city boards and committees, advertise for vacancies, and schedule interviews for vacancies.
Schedule meetings for various City meeting rooms and provide notification to staff and the public of these meetings.
The City Clerk serves as ex-officio secretary and a voting member to Firemen’s Pension & Relief Fund Board of Trustees and Treasurer and a voting member of the Policemen’s Pension and Relief Fund Board of Trustees. Attends the meetings and prepares the agendas, minutes, and appropriate correspondence for the Board Members.
Maintains the Policy and Procedure manual for City policies and coordinates updates to City policies.
Responsible for the coordination of City elections with the Election Commission.
Provides support for the City Council